Privacy Policy

Privacy Policy for Barranca Mesa Elementary School PTO

Last Updated: 4/9/2025

1. Introduction

Welcome to the Barranca Mesa Elementary School PTO website. We value your privacy and are committed to safeguarding your personal information. This Privacy Policy explains how we collect, use, disclose, and secure your data when you use our website. By accessing or using our website, you agree to the practices outlined in this Privacy Policy.

2. Information We Collect

We collect the following information from our users:

  • Personal Identification Information:

    • Name: Collected during sign-up for newsletters, volunteer registration, and other PTO-related activities.

    • Email Address: Used to send out newsletters, updates about fundraisers, promotional information regarding PTO merchandise (such as t-shirts and sweatshirts), donation confirmations, and volunteer opportunities.

3. How We Use Your Information

The information we collect is used for the following purposes:

  • Fundraisers and Events:
    To communicate details about upcoming events, fundraisers, and other PTO activities.

  • Newsletters and Updates:
    To send periodic newsletters, updates, and other relevant communications related to Barranca Mesa Elementary School’s PTO.

  • Merchandise Sales:
    To process orders for PTO merchandise, including t-shirts and sweatshirts, and to notify you about offers or updates regarding these products.

  • Donations:
    To process and acknowledge donations. Please note that if donations involve financial transactions, a third-party payment processor may be used, and their privacy practices will be governed by their own policies.

  • Volunteer Coordination:
    To manage volunteer sign-ups and to coordinate volunteer activities within the community.

4. How We Protect Your Information

We implement a variety of security measures to safeguard your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

  • Data Encryption:
    Your data is encrypted during transmission (using protocols such as HTTPS).

  • Access Controls:
    Only authorized personnel have access to your data, and they are required to keep the information confidential.

  • Regular Reviews:
    Our security practices are periodically reviewed and updated to ensure ongoing protection of your information.

5. Sharing Your Information

We do not sell or rent your personal data to third parties. However, your information may be shared in the following limited circumstances:

  • Service Providers:
    We may employ third-party companies and individuals to facilitate our website and related services (for example, payment processing services). These service providers are required to maintain the confidentiality of your information.

  • Legal Requirements:
    We may disclose your information if required to do so by law or in response to a valid legal request (e.g., a subpoena).

6. Third-Party Links

Our website may contain links to external sites that are not operated by us. Once you leave our website, please note that we do not have any control over those websites. We recommend reviewing the privacy policies of any third-party sites you visit.

7. Children's Privacy

Our website is primarily intended for the general public, including parents and community members. We do not knowingly collect personal data from children under 13 without parental consent. If you believe that we have inadvertently collected such information, please contact us immediately so that we can delete it from our records.

8. Your Rights and Choices

Depending on your jurisdiction, you may have the following rights regarding your personal information:

  • Access and Correction:
    You have the right to access and update your personal data.

  • Opt-Out:
    You can opt out of receiving our communications at any time by following the unsubscribe link provided in our emails or by contacting us directly.

  • Data Retention:
    We retain your personal data only as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.

9. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or for other operational, legal, or regulatory reasons. When we update our Privacy Policy, we will update the “Last Updated” date at the top of this document. We encourage you to review this policy periodically for any changes.